Transformation Savings

As of 09/23/2020 09:11:43 AM     Refresh

Overall Savings $2,096,215.43

Year 2 July 01, 2020 - June 30, 2021 $799,860.59 Year 1 July 01, 2019 - June 30, 2020 $1,296,354.84

Savings: $726,405.25

Application Name App Code Amount
Asset Management System AMS $9,328.60
Contract Review System CRS $17,836.50
Data Sharing Agreement DSA $690.00
Fleet (Pool Vehicle) Management System IFS $2,352.90
Grant Management System GMS $640,710.00
HR On-Boarding System HROBS $44,524.50
Inter-Office Request IOR $5,457.00
Invoice Management System IMS $2,818.80
Time & Leave Management System TLMS $261.95
Travel & Expense Management System TEMS $2,425.00
Total $726,405.25

 Digital Transformation | Intranet Apps Savings

The ADE Digital Transformation Savings is a $726,405.25 on-going savings for Year 2: (July 01, 2020 - June 30, 2021). This is based on Intranet Apps deployment for different divisions of ADE. It consider:

  • Decreased paper processing costs
  • Streamlined error corrections and manual updates
  • Reduced data re-keying.
  • Improved manual work-flow processing.
  • Shortened signature/approval cycle time.
  • Reinvestment of employee hourly time into employee productivity time.

Currently, for year 1: 2019-2020 transformation, the Intranet Apps have been successfully deployed for Division of Elementary and Secondary Education (DESE); Division of Career and Technical Education (DCTE) and MLK Junior Commission. Year 2 deployment are planned for Division of Higher Education and Arkansas State Library (ASL) and Year 3 deployments planned for AR School for the Deaf and AR School for Blind and Visually Impaired (ASBVI).

Savings: $70,760.00

Application Name App Code Amount
ADE Portal ADE $30,000.00
DCTE Web Portal DCTE $30,000.00
Notice of Intent for Home School NOI $4,200.00
Succeeds Scholarship Program Application SSP $6,560.00
Total $70,760.00

 Infrastructure and Operations (I & O) | Information System Savings

The Infrastructure and Operations (I&O) Savings in the Transformation era was achieved by building in-house web portals as illustrated below:

  1. ADE Portal
  2. DCTE Web Portal
  3. Notice of Intent for Home School
  4. Succeeds Scholarship Program Application

Prior to transformation, the ADE and DCTE Web Portal was built and operated by another 3rd. party contractor and these were brought in-house by implementing IT Services shared service model resulting in a direct savings of $70,760.00.

Savings: $2,695.34

Month Category Amount
September Laptop $467.31
September Monitor $250.00
September Tablet $243.55
August Desktop $275.00
August Laptop $579.48
August Tablet $350.00
July Laptop $300.00
July Tablet $230.00
Total $2,695.34

 Computer Purchase Program | Revenue

The Arkansas Department of Education did the pilot run for the Computer Purchase Program with Division of Elementary and Secondary Education stating July 2020 using its Asset Management System. Till date, the department has registered revenue of $2,695.34 for Year 2 of transformation.

The Computer Purchase Program process involves three (3) distinct phases:

  • Phase I: Employee returns current used equipment; IT Services refurbishes the Asset and send back to Original Employee who has 10 days to decide to buy or give a pass.
  • Phase II: Asset lands in the AMS catalog and any employee can buy one first server-first claim basis.
  • Phase III: Employee uploads purchase receipt as receives from Finance and claims the asset/equipment from IT Services.

Note: Only 1 laptop/tablet (I-Pads)/desktop and 2 monitors are allowed for purchase per quarter per employee to maintain an equitable distribution.

Disclaimer: The disbursement of revenues is among the Department; Marketing and Redistribution section of Office of State Procurement; Computer & Electronic Recycling Funds (as established by Act 1410) and DFA-Office of Accounting (for Sales Tax portion).