Arkansas School for the Blind and Visually Impaired Web Portal
ASBVI
$10,000.00
Arkansas School for the Deaf Web Portal
ASD
$10,000.00
DCTE Web Portal
DCTE
$10,000.00
DESE Web Portal
DESE
$10,000.00
DPSAFT Web Portal
DPSAFT
$10,000.00
ESSER Transparency Dashboard
ESSER
$5,000.00
Insights: CTE Perkins V and Career Coaches Portal
CTE-CCP
$25,000.00
Notice of Intent for Home School
NOI
$320.00
SAMS Public Portal
SAMS - P
$50,000.00
Special Education Monitoring & Management System
SMMS
$0.00
Statewide Community Resources Portal
SCR
$5,000.00
Total
$180,320.00
Infrastructure and Operations (I & O) | Information System Savings
The Infrastructure and Operations (I&O) Savings in the Transformation era was achieved by building in-house web portals as illustrated below:
ADE Portal
ADHE Web Portal
AR Ed Reports
Arkansas School for the Blind and Visually Impaired Web Portal
Arkansas School for the Deaf Web Portal
DCTE Web Portal
DESE Web Portal
DPSAFT Web Portal
ESSER Transparency Dashboard
Insights: CTE Perkins V and Career Coaches Portal
Notice of Intent for Home School
SAMS Public Portal
Special Education Monitoring & Management System
Statewide Community Resources Portal
Prior to transformation, the ADE and DCTE Web Portal was built and operated by another 3rd. party contractor and these were brought in-house by implementing IT Services shared service model resulting in a direct savings of $180,320.00.
Savings: $908.27
Month
Category
Amount
November
Laptop
$200.00
August
Laptop
$255.00
July
Desktop
$50.61
July
Laptop
$312.83
July
Tablet
$89.83
Total
$908.27
Computer Purchase Program | Revenue
The Arkansas Department of Education did the pilot run for the Computer Purchase Program with Division of Elementary and Secondary Education
stating July 2020 using its Asset Management System. Till date, the department has registered revenue of $908.27 for Year 2 of transformation.
The Computer Purchase Program process involves three (3) distinct phases:
Phase I: Employee returns current used equipment; IT Services refurbishes the Asset and send back to Original Employee who has 10 days to decide to buy or give a pass.
Phase II: Asset lands in the AMS catalog and any employee can buy one first server-first claim basis.
Phase III: Employee uploads purchase receipt as receives from Finance and claims the asset/equipment from IT Services.
Note: Only 1 laptop/tablet (I-Pads)/desktop and 2 monitors are allowed for purchase per quarter per employee to maintain an equitable distribution.
Disclaimer:
The disbursement of revenues is among the Department; Marketing and Redistribution section of Office of State Procurement; Computer & Electronic Recycling Funds (as established by Act 1410) and DFA-Office of Accounting (for Sales Tax portion).
Savings: $54,000.00
Description
Amount
DIS Outlook Mail Box Charges: 750 Mail Boxes - $54,000
$54,000.00
Total
$54,000.00
Microsoft | M365 Migration
The Arkansas Department of Education (ADE) along with its all divisions: Higher Education, Career and Technical Education, Arkansas State Library, MLK Jr. Commission, Arkansas School
for the Deaf and, Arkansas School for Blind & Visually Impaired migrated from a on-premise Email Exchange hosted at DIS to its own FERPA compliant Educational Tenant Cloud via the
M365 solution. The cost savings are identified in two forms:
DIS Outlook Mail Box Charges: 750 Mail Boxes - $54,000
The ADE Office of Information Technology leveraged the current Campus and School Agreement (CASA) that is in-place with the Department of Transformation and Shared Services (TSS), Office of State Procurement (OSP) along with signing an Enrollment for Education Solutions (EES) agreement with Microsoft.
