Transformation Savings

As of 09/28/2021 15:08:15 PM     Refresh

Overall Savings $4,776,417.58

Year 3 July 01, 2021 - June 30, 2022 $765,326.02 Year 2 July 01, 2020 - June 30, 2021 $2,800,164.72 Year 1 July 01, 2019 - June 30, 2020 $1,210,926.84

Savings: $796,138.09

Application Name App Code Number of Transactions Amount
Asset Management System AMS $28,097.19
Contract Review System CRS $124,855.50
Data Sharing Agreement DSA $345.00
Fleet (Pool Vehicle) Management System IFS $22,574.25
Grant Management System GMS $446,124.00
HR On-Boarding System HROBS $23,832.59
Inter-Office Request IOR $23,587.50
Time & Leave Management System TLMS $75,481.83
Travel & Expense Management System TEMS $51,240.23
Total $796,138.09

 Digital Transformation | Intranet Apps Savings

The ADE Digital Transformation Savings is a $796,138.09 on-going savings for Year 1: (July 01, 2019 - June 30, 2020). This is based on Intranet Apps deployment for different divisions of ADE. It consider:

  • Decreased paper processing costs
  • Streamlined error corrections and manual updates
  • Reduced data re-keying.
  • Improved manual work-flow processing.
  • Shortened signature/approval cycle time.
  • Reinvestment of employee hourly time into employee productivity time.

Currently, for year 1: 2019-2020 transformation, the Intranet Apps have been successfully deployed for Division of Elementary and Secondary Education (DESE); Division of Career and Technical Education (DCTE) and MLK Junior Commission. Year 2 deployment are planned for Division of Higher Education and Arkansas State Library (ASL) and Year 3 deployments planned for AR School for the Deaf and AR School for Blind and Visually Impaired (ASBVI).

Savings: $180,400.00

Application Name App Code Amount
ADE Employees Directory Integration AED $6,800.00
ADE Portal ADE $30,000.00
DCTE Web Portal DCTE $30,000.00
IT Services Help Desk for AR School for the Deaf ITS $13,600.00
Notice of Intent for Home School NOI $48,800.00
Succeeds Scholarship Program Application SSP $51,200.00
Total $180,400.00

 Infrastructure and Operations (I & O) | Information System Savings

The Infrastructure and Operations (I&O) Savings in the Transformation era was achieved by building in-house web portals as illustrated below:

  1. ADE Employees Directory Integration
  2. ADE Portal
  3. DCTE Web Portal
  4. IT Services Help Desk for AR School for the Deaf
  5. Notice of Intent for Home School
  6. Succeeds Scholarship Program Application

Prior to transformation, the ADE and DCTE Web Portal was built and operated by another 3rd. party contractor and these were brought in-house by implementing IT Services shared service model resulting in a direct savings of $180,400.00.

Savings: $234,388.75

Division Division Code Position Surrendered Salary
DIVISION OF ELEMENTARY & SECONDARY EDUCATION DESE 0 $39,696.00
DIVISION OF CAREER AND TECHNICAL EDUCATION DCTE 4 $194,692.75
Total $234,388.75

 Human Capital | Human Resources Savings

The ADE Human Capital (Personnel) Savings a $234,388.75 on-going savings for Year 1: July 01, 2019 - June 30, 2020.